AnswerCARE Troubleshooting
Overview
Depending on how AnswerCARE has been set up, the number of Agencies, Urgent boxes, Non-Urgent boxes, DISA Lines, Spoofing lines, Configurations, and Settings, Primevox AnswerCARE troubleshooting can be very simple or very complex. However, understanding the core basics can help you identify and resolve issues quickly.
Start with the Number
Verify that your Spoofing Line, DISA Number, and Forwarding Lines are all set up/routed properly. This is the core routing/call flow for your system.
- Please reference the Typical Configurations Guide: Step by Step AnswerCARE Setup
Accounts, Greetings & On-Call Groups
1. Make sure the Account is associated with the correct Spoofing Line.
- To Verify this, go to Answering Service → Agencies and select the Account you would like to verify.
- Here you can see, edit, or update the associated Spoofing Line.
2. Make sure the appropriate Greeting is active and the Menu Options are routed appropriately.
- To Verify this, go to Answering Service → Agencies and select the Account you would like to verify.
- Under the “Greetings” section, you can see the active greetings.
- You can click a Greeting to see the Menu Options for each one.
3. Make Sure the Agent On-Call and Schedule Settings reflect the Customer’s Needs.
- To Verify this, go to Answering Service → Agencies and select the Account you would like to verify.
- Under the “On-Call Groups” section, you can select the appropriate On-Call Group, modify On-Call Agents, and modify the schedule.
Urgent Boxes
These can be found by navigating to Answering Svc → Agencies → [Select the Agency] → Urgent Boxes
- Verify the Agent’s Box Name, Box Number and Access Code are correct.
- Verify the Agent’s Urgent Box Settings are correct by double-checking the contact information including the Primary Contact Number, Primary Contact Email, and Primary Notification Settings are correct.
- Verify the Agent’s Backup Contact information is correct.
- Verify the Time Zone Settings are correct and reflecting the Agents Geographical Location. This is particularly important if the customer is not receiving calls during the offset Time Zone window.
Non-Urgent Boxes
These can be found by navigating to Answering Svc → Agencies → [Select the Agency] → Non-Urgent Boxes
- Verify the Non-Urgent Box This includes the Box Name, Box Number, and Access Code.
- Make sure the Access Code and information are correct and reflects the customers information.
- Verify the Email Address is correct.
Email Notifications
If the customer is not receiving AnswerCARE Email notifications, verify the customer has no-reply@primevox.net “Whitelisted” and that the notifications are not being blocked by a Spam/Junk filter with the customer's email service.
Utilizing Reports
The Reports section is one of the most important utilities when troubleshooting AnswerCARE.
Reports can be found by navigating to Answering Svc → Reports
Call History Reports allow you to view call history from inbound callers, agent DISA lines, etc. to audit phone calls.
On-Call Agent/Greeting Logs can be used to run reports on changes to on-call agents and greetings. Shows when and how each agent/greeting was activated.
Utilization Reports show a report on the total amount of agencies, boxes, greetings, etc. for billing and auditing purposes.
After utilizing all aspects of the Primevox AnswerCARE Troubleshooting Guide, if you are still unable to identify and resolve the issue, please do not hesitate to contact support@primevox.net for assistance.
- Please include specific information when requesting support for AnswerCARE, i.e.: account, number, time called, etc.
As always, we are happy to help and provide Stellar Support!
Related Articles
Forwarders
What Is a Forwarder? A Forwarder is a call routing tool that directs incoming calls to an external phone number, such as a mobile phone or landline, for a certain amount of time. If the call is not answered within that timeframe, it is returned and ...Call Queues
Overview Queues allow callers to stack up in order until an agent becomes available to take the call. Calls in a queue can be set to ring agents' extensions in a variety of different ring strategies, and is especially useful for businesses with a ...Call Queues
What is a Call Queue? A Call Queue holds incoming calls in a virtual waiting line and distributes them to available agents based on predefined rules. It helps manage high call volumes efficiently by ensuring callers are handled in the order they ...Step-by-Step AnsweringCARE Setup
AnswerCARE Setup - Initial Stuff 1. Make sure your container is set up with an AnswerCARE DISA Access Line. If it isn't, please send an email to support@primevox.net and we can get one set up for you. An AnswerCARE DISA Access Line has the following ...Definitions / Concepts
Definitions Agency: A customer or entity using answering services. Account: A single site/profile of schedules, greetings, menus, and agent groups. An agency must have at least 1 account/site. Agent/Urgent Box – A representative of the agency who can ...